Add a party and keep the register clean

Clients, opposing parties, witnesses, sureties and other firms all live in one register of parties, so a conflict check can see every one of them and a person is never typed twice.

Add a party

1. Open Parties and choose New party.
2. Choose a person or an organisation, and fill in the name. For a person, the system builds the name the register sorts by from the parts you give.
3. Add contacts, addresses and identity numbers now or later.
4. Before saving, the system shows any parties with a similar name or the same identity number. Open them to check. A possible duplicate is a warning, never a block.

Identity numbers

GhanaCard, passport and company registration numbers are stored encrypted. The Identities tab shows only that a number exists; revealing it is a separate action for those allowed to, and every reveal is recorded with who asked.

Relationships

On the party's Relationships tab, record how parties relate: a director of a company, a shareholder with a percentage, a spouse, a subsidiary. A conflict check follows these one step, so a claim against a company surfaces its directors.

Merge two records

When two records are the same party, a holder of the merge permission can merge them:

1. Open Parties, then Possible duplicates, and choose Merge on the pair; or open the record that should go and choose Merge into another party from its actions.
2. Under Keep, choose the party to keep, and say Why these are one party.
3. Read Before you merge, the preview of everything that will move: matters, documents, checks and the rest.
4. Choose Merge and confirm.