Expense claims and petty cash

Claim what you paid

1. Open Finance, Disbursements, Expense claims, My claims, and start a claim.
2. Add each item: the matter, the type, the amount, the date and the receipt.
3. Submit it.

A claim saves without its receipts, so you can start it before the paper is scanned. It is not submitted while a line of a type that needs a receipt has none: the claim's items say Receipt needed on those lines. Each disbursement type says whether it needs one, in Settings, Codes, Disbursements; printing and copying, a charge the firm makes itself, ships without the requirement and every other shipped type with it.

A partner who is not you decides it from To decide: approve, or refuse with a reason. Once approved, the accounts team pays you back from the office account and records how: the day, the office account it left, and the cheque number or the transfer reference. A cheque number is used once on an account. Each item then becomes a disbursement on its matter.

Petty cash

Each petty cash float has a running balance.

• Pay a voucher from it, against a matter where it is a disbursement.
• Top up the float from the office account. A top up is asked for as a payment voucher to the float's custodian; a partner approves it and the accounts team pays it, and only then does the float's balance rise.
• Count it. Where the count differs from the balance, the difference posts to the books only once somebody approves it.