Task guide
Post a manual journal
Prepare a journal the posting rules do not make for you, give the reason, and have it approved where it is above the firm's threshold.
Prepare it
- Open Ledger, Journals, and choose New journal.
- Enter the date, the description and the reason.
- Add the lines, each an account with a debit or a credit, and a matter or party where the account needs one.
- Choose Post journal. The lines must balance in each currency before it can post.
Approval
A journal above the firm's threshold waits under Ledger, Approvals for somebody other than the person who prepared it. It posts only when approved.
Reverse it
A posted journal cannot be edited. Choose Reverse on it, with a reason, to post its mirror image on a day you choose, then post the right journal.
Opening balances
When the firm starts on the system, Post opening balances on Ledger, Journals enters its opening balances once, as one journal before any other. It is the one journal that carries client money in by hand.
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Read next
- The ledger and accounting monthsThe rules the books keep that nobody can bypass, and how months are closed, locked and reopened.
- The trial balance and account ledgersRead the trial balance at any date, follow any balance down to its postings and source, and export the journals for the firm's accountant.