Company secretarial
A client company's registers kept right, its filings on time
Where the firm is a company's secretary, it keeps the statutory registers as at any day, holds the meetings, files with the Registrar and the regulators before the deadline, and bills the work.
Who uses it
What each person does with it
- Associate
- Records each change to a company as a guided change, from its resolution and consents to the register and the filing, so nothing on a register moves until the change is recorded.
- Secretary
- Sends the notice of a meeting, records who attended and how each resolution passed, keeps the minute book and works a whole filing season across the firm's companies.
- Partner
- Sees each company's standing (in order, due soon, overdue or at risk), what its registers say is wrong, and the filings and licence renewals coming up.
- Managing partner
- Sets the firm's rules for the work, each with its default and source: the filing rules, the beneficial ownership threshold, notice periods, quorums and the officers a company must have.
What it does
Company secretarial, in detail
Marked as in the product today or still being built.
The statutory registers
In the productMembers and shares as a record of transactions (allotments, transfers, transmissions, certificates issued and cancelled), officers, charges and beneficial owners, each read as at any day.
Changes recorded, never typed over
In the productAn officer appointed or ended, a share transaction, the registered office, a name or a conversion, the year end or the capital: each a guided change with its resolution, consent and filing.
Beneficial ownership
In the productThe natural persons who own or control a company, traced through holding companies, confirmed each year, with the group above the company drawn.
Meetings and resolutions
In the productBoard and general meetings planned and noticed, attendance and the chair recorded, resolutions put and their votes kept, written resolutions signed, and the minute book exported.
Filings and licences
In the productEvery filing the firm owes for its companies from due to confirmed, with its deadline, fee and late penalty; sector licences from the Bank of Ghana, NCA, NPA, EPA, FDA and others with their renewals.
The vault and the seal
In the productThe statutory documents kept by version, the company seal's custody and every use of it, and who inspected the registers and when.
Registers brought in
In the productA company the firm takes on comes in from a spreadsheet: members and shares, officers, charges and beneficial owners, checked row by row and imported all at once.
Help centre
How it works in practice
The guides a firm's people use, open to anyone deciding whether it fits.
- Company secretarial: what the firm keepsThe registers, meetings, filings and licences the firm keeps for each company it acts as secretary to, where each lives and the rules the firm sets for the work.
- Recording an officer changeAppoint a director or secretary, end an appointment or record new particulars as a guided change, through its resolution and consent to the register and its filing.
- Share transactions and certificatesKeep the register of members as a record of transactions: allot, transfer and transmit shares, register each on its day, reverse a mistake and issue and cancel certificates.
- Meetings and resolutionsPlan a company's board and general meetings, send their notice, record attendance and the chair, put resolutions and record how they passed, and keep the minute book.
- Filings and the filing seasonEvery statutory filing the firm owes for its companies, from due to confirmed, with its deadline, fee and late penalty, and a whole season of one filing worked together.
- LicencesKeep the sector licences a company holds, from the Bank of Ghana, NCA, NPA, EPA, FDA, the Tourism Authority and others, with their renewal deadlines and standing.
See it against your own matters
A 45 minute walkthrough using your own matters. No commitment, and nothing to install to watch it.